Shuttle Services for Employees
Shuttle services are a vital part of corporate travel.Shuttle services are one of the crucial components of corporate travel in Gurgaon.
Forty employees in forty individual cabs each morning costs more than one employee on the one cab, and is actually using the same office gate eight times as opposed to once. This is where the problem of shuttle services in Gurgaon are designed to solve in a corporate office. For corporate clients, Ajay Car Rental operates fixed routes with multi-stops making regular shuttle runs in the company's vehicles from Cyber City to Udyog Vihar, Sohna Road and IMT Manesar belt as per fixed timings to transport employee groups in a shared cab rather than providing point to point cab service for each employee.
This is not the normal worker cab, and addresses a different problem. You don't need 25 bookings for a 25-person team spread out across one residential cluster. It requires a shuttle to take them round and round three or four pick-up points and drop them off at the office gate within a 15-minute period. Shuttle services are about shared rides, specific stops and definite times!
Employee Shuttle Gurgaon
Our shuttle services for corporate clients come with a variety of amenities, such as:
A shuttle service contract is more than just a vehicle and driver. The following is what's actually included:
Fixed pickup points that are not zone boundaries but actual zones where employees are concentrated. Our ability to extract residential addresses from your headcount data and cluster stops by walking distance (typically within 5 mins of the most nearby concentration of employees) allows us to deliver bespoke, personalized solutions that meet your organization's unique requirements.
Multi-shift scheduling of enterprises with multiple shift blocks. Routes are scheduled separately as morning shuttle, evening shuttle or late night shuttle; vehicle & driver rotation is planned around shift handover time such that no one shuttle is covering 2 shift windows at the same time.
The very fact that we have an in-house service centre called Car Ustad, instead of outsourcing the work, means our fleet is all maintained from tempo travellers to full-size coaches for bulk movement and turnaround time is not slowed down when something needs repair.
A live tracking application to ensure employees can see the precise position of their shuttle and how many minutes away from its stop it is, rather than standing at a stop and guessing.
Companies select Shuttle Services for Corporate Travel over individual cabs due to numerous reasons.There are several reasons why companies would choose Shuttle Services for Corporate Travel instead of individual cabs.
This is normally decided by the mathematics. A 30-person team operating in individual sedans is about six to eight times the number of vehicles a 30-person team could operate on two or three shuttle routes. This results in reduced vehicle costs per employee, reduced driver overhead, and significantly reduced stress on visitor/campus parking, especially on campuses where the demand for these spaces is already high in Cyber City due to numerous vehicles from visitors and vendors.
There's a sustainability component, as well. Some of our corporate clients publish data on shuttles in their CSR reports because it's one of the easier methods to reduce emissions from a company's travel and transport without altering any working practices of employees.
Another important reason that companies make the switch from cabs to shuttle service for corporate service is reliability. By having a daily, consistent, and fixed-route shuttle, employees can plan around it. The driver is one person away from missing a 9am stand up if there is a driver cancellation.
Shuttle Services for Corporate Employees In Gurgaon
Routes, Stops, and the Hub-and-Spoke Model
The majority of our corporate shuttle service operate on a hub-and-spoke system. One main route is fed by a few fixed stops typically located near the residential areas, metro stops or traffic hot spots that traffic already circulates through. These stops are staffed by employees who are already used to stopping at the office gate.
We can frequently include a stop for the shuttle if the company is close to Rapid Metro or the Yellow Line and employees commute part of their trip by train, avoiding the need for an auto or walking through traffic. It's a minor add, but when a route has one it's invariably the most popular stop.
Once route plans are set they are not set in concrete. As new employees are brought on in a specific sector, or a project increases in size, we recalculate the stop sequence instead of having to have employees walk farther to accommodate an older stop sequence. Admins can ask for a review of their routes on the same dashboard as they use for daily rostering.
Fleet options are available for shuttle services for employees.There are fleet options available for shuttle services for employees.
There's no one-size-fits-all answer to vehicle choice, which is dependent on the number of people in the group and how thick the routes are.
Tempo travellers are 12 to 17 seaters that are ideal for smaller groups or routes with widely dispersed pick-up points where a larger vehicle could be spending too much time navigating residential streets.
Bulk routes are run by mini-buses or larger coaches, often used by businesses that employ 100+ people in two or three sectors – in this case, one coach is used instead of six or seven individual cabs.
EVs are on offer for companies that have specific EV requirements for their shuttle services for their Corporate Fleet, which is becoming more standard with IT/ITES clients for whom sustainability concerns are linked to facilities spend.
When new clients come on-board, we work with them to find the best combination of bus sizes, as a half full bus is more expensive per employee than two properly-sized tempo buses.
Every Shuttle Route is equipped with technology and safety.
Not only is there GPS tracking, but there is a panic button hard-wired into the vehicle for each shuttle in the fleet. The electronic trip sheet is the same that is performed throughout our entire fleet and trip monitoring is used to record check-in and/or check-out at each stop.
For workers on early-morning or late-night shuttle routes, there are specific safety measures in place for these routes, such as verified driver assignments, meaning that no one changes their route and that no one is rotating unfamiliar workers to work on the late route.
A shuttle tracking app lists the real-time location of vehicles, the time they are expected to arrive at each stop and the percentage of seats filled, allowing an admin to easily determine if a specific route is oversubscribed and requires a second shuttle be added.
In comparison to individual cabs, the cost per employee is the same for shuttles as well.
Cost per head, not the overall value of the contract, is the number that is really going to determine if or when a company begins using shuttle service for its employees. An employee sedan door to door runs about the same cost per km as a tempo traveller that runs twelve employees on a common route and the cost for an individual employee travelling on a shuttle is a fraction of the cost in a cab once divided by the number of employees.
This comparison is done with each new client in the proposal phase; current monthly spend for employees on cabs versus projected shuttle expenses for the same number of employees. The shuttle model is typically the least expensive approach where a company has a core group of 50 or more employees in a few industries. Below that, it will be dependent on how close the addresses are grouped together, and we'll tell the truth and not promote a shuttle contract that doesn't save money.
The fuel and toll and driver allowance is charged per route in the monthly MIS report, clearly itemized outlining what the shared model is saving against the old cab numbers.
The experience of employees on a shuttle route
With a shuttle service to corporate offices, reliability is paramount for the employees using it. The same shuttle is on the same stop, at the same time (daily when working) and they don't need to check an App every morning to see if it's coming.
Simple boarding: QR code required/ID check at the door, no manual headcount taken by the driver whilst ten persons wait behind. Stop order seating is agreed by taxi driver with passengers in the vehicle, allowing for some flexibility in the route without the delay of passengers rearranging their seats once aboard.
Companies that use our Shuttle Services for Corporate Campuses
Most of our shuttle clients are on large IT and ITES campuses, just because the density of people is high enough to warrant sharing of shuttles. BPOs operating in rotational shifts are provided with shuttle service for their staff to move from their residential blocks to office towers from various shift windows within a single day. Hundreds of people work at the factories and warehouses along the industrial belt, and shift workers are transported there from other townships using bulk shuttle service, which would be significantly slower and much more expensive if individual cabs were used for each worker.
A 20-person company may not have enough riders to justify an individual shuttle route, but may split the service with co-working operators and/or other business parks, and this is typically the only way to achieve the economic benefits of a shuttle without having the riders to support it alone.
Cities and Coverage
Our main shuttle service is Gurgaon with well defined shuttles to Cyber City, Udyog Vihar, DLF phases, Sohna Road and Manesar. Regular shuttles are also organized to connect the different cities of NCR, including Delhi and Noida, for the companies whose employees reside outside one city. While demand has been increasing in new business corridors, we are expanding our routes instead of asking businesses to wait for a set expansion schedule.
Establishing shuttle services for Corporate Offices
Building a shuttle programme begins with a headcount and address mapping exercise, similar to any transport contract, but with an increase in emphasis on the physical clustering of employees this is where the shuttle programme's routes will be most efficient.
From that point we offer a route map with the locations of the stops, vehicle sizes and a proposed draft timetable for review. Most clients do a 2-week pilot program for 1 or 2 routes and then increase to full shift coverage to see how the routes perform in the real world before attempting to make more changes.
After routes are finalized, onboarding involves configuring the tracking app for employees, explaining route stop procedures and contact protocols to drivers, and linking the route schedule to your admin system for future updates.
A list of answers to common questions regarding corporate shuttle services.
Discuss Shuttle Services for Corporate Travel with us.
After 20 years of operating transport in Gurgaon, we have seen that the companies that save the most on commuters' expenses are those that use the right vehicle, and the right route, with the right number of vehicles for their employees. This is how all our shuttles are done.
For comparing the shuttle service provider costs with current cab usage of company employees, reach our transport desk at +91 977 353 7070 or mail sales@ajaycarrental.com. We'll compare your employees to route options and help you determine which shared shuttle routes would save you money, and which individual cab options are still better. Most businesses that have adopted shuttle service for their employees say the same thing after the fact: It was not really about the savings, it was that the morning commute finally stopped being something their HR team had to think about every day.