Employee Transportation Services

What's Included in Our Employee Transportation Services

When you sign up, you're not just getting a cab. You're getting a full system that handles the daily headaches, so your HR team can focus on people, not pickups.

Roster supervision through web platform and application

There can be last-moment changes in shifts, and your workforce can also make alterations to plans. Staff or administration personnel can utilize their phone application or web portal to alter or cancel trips, with updates made up to half an hour prior to the onset of the shift.

Route Optimisation with a Click

Gone are those days of manually drawing out the delivery loops on the map. An administrator provides the pickup locations, shift timings and vehicle capacity and the system creates the routes in less than a minute using live traffic data.

One Dashboard for Vendors, Trips and Approvals

Vendor and vehicle assignments, trip approvals and final shift signoffs all take place in one location. This means no more calling five different vendors every night to find out who is doing what.

Automated MIS Reports

Month-end reconciliation doesn't have to eat up your finance team's week. Our MIS reports automatically split costs by:

• Cost centre
• Employee
• Vendor

Night Shift Cab Service with Women Safety Built In

Yes, night shift travel can be safe when the right checks are in place. For BPOs and IT companies running late shifts, women's safety is planned into every route from day one.

Here's what every night shift cab for women employees comes with:

• Every vehicle will have GPS tracking so trips can be tracked in real time.
• A panic button will be present in the vehicle, rather than an app no one ever opens.
• Routing will be done keeping safety in mind especially for women employees during late night drops.
• Driver's app will capture the guard's sign-off when a security gate is used.
• There will be one IVR number to talk to the driver or transport helpdesk, without revealing personal mobile numbers.

Fleet Options for Every Team Size

A 40-member shift team in Udyog Vihar doesn't need the same vehicles as a 300-person day shift at DLF Cyber City. That's why our employee transport services come with flexible fleet options.

Vehicle	Best For
Sedans and hatchbacks	Small teams and point-to-point pickups in tight city lanes
Ertiga, minivans and tempo travellers	Mid-size teams sharing one route with multiple pickups
Coaches	Bulk shift movement in industrial areas like Manesar
EVs	Companies with sustainability or CSR goals

We suggest the right fleet mix when you join, instead of putting everyone in the same vehicle. That alone keeps your transport budget from quietly growing.

Industries We Serve

Every industry runs on a different clock, and our staff transportation services are set up around yours. Here's who we work with and what matters most to them:

• IT and ITES firms: Dependable round-the-clock coverage in Cyber City, including secure departures for employees who finish their shifts at 2 am.
• BPOs: Smooth and hassle-free pickups during alternating shifts.
• E-commerce storage facilities: Additional capacity during high sales cycles of the Manesar-Dharuhera corridor.
• Manufacturing businesses: Transportation of shift workers in large volume.
• Hospitals: Timely bookings for late-night nursing staff.
• Corporate establishments: An easy solution to the parking problems faced daily.

Cities We Cover Across NCR and Beyond

Gurgaon is where we run all our employee transportation operations from, while we cover Delhi, Noida and Manesar on a day-to-day basis.

We also run routes to Agra, Jaipur, Dehradun, Karnal and Chandigarh for the enterprises having offices in different parts of NCR and in the nearby states.

In case you are thinking of opening another office, consult us before striking two vendor deals.

Why Gurgaon Companies Choose Ajay Car Rental

Plenty of operators will quote you a per-km rate and stop there. But when you run employee transportation services every single day, the real test is what happens when things go wrong.

What Usually Happens	How We Handle It
A driver calls in sick or a cab breaks down at 5 am, and it's sorted out on the spot	A backup process is already in place, built from years of running daily operations
Repairs are outsourced, so there are delays	In-house maintenance through Car Ustad means quicker turnaround
Weekend runs show up as surprise charges	Weekend and ad hoc trips are priced upfront
Billing comes as one lump number	Itemised MIS reports with every charge listed

Since 2006, we've learnt that good corporate cab service in Gurgaon isn't about a flashy app demo. It's about showing up on a rainy Tuesday morning in August.

Frequently Asked Questions

Let's Plan Your Employee Cab Service in Gurgaon

Whether you run a 50-person office or a 2,000-seat campus, we'll study your shift patterns and build a fleet plan around your actual headcount, not a generic template.

Call our transport desk: +91 97735 37070
Email: sales@ajaycarrental.com