Corporate Car Rental

Car Rental for Employees

Corporate Car Rental

Looking for a corporate car rental in Gurgaon? Contact us today.

You don't need to run or schedule a shuttle when a finance head shows up on the same day for a board meeting. They need someone to be waiting for them at the terminal with a car, the driver to be familiar with which terminal to wait at and no hassles getting to the office. It's not the same thing as everyday commuting to work, and that's what corporate car rental services are all about at Ajay Car Rental – just as it suggests, cars that you can rent, demand, a driver to pick you up, and executive service for the kind of trips that don't follow a strict schedule.

We have been supplying corporate car rentals in Gurgaon since 2006 and have catered to the needs of businesses of all types ranging from a casual sedan for a client's afternoon meeting, to a long-term rental for an entire leadership team. It's been 20 years or 200 years, the requirement for business travel contracts hasn't changed: businesses need a vehicle that arrives in perfect condition on time and with a driver that is not the first guy they're meeting for a business trip.

Our corporate car rental service offers you all things covered.

This form of business car rental isn't a single, set product. Can respond to the needs of a company on a specific day: One-off job, client airport pick-up, same day meeting across-town and Vendor visit that requires a presentable car and driver as opposed to any taxi that may be available.

Leases on a monthly or longer basis for businesses that would prefer to have a fixed transportation expense, instead of the burden of owning and operating vehicles and drivers, then needing to renew insurance policies. When booking an executive level car hire for leadership trips – where the quality of the vehicle and the presentation, and timeliness, are more significant than the per kilometre rate. Co-ordinated booking across cities for companies during executives' travel from Gurgaon to Delhi and other cities of NCR in the same week (not booking separately with different local operators).

Why Companies Stay With Us.Why Companies Stay With Us.

There are many car hire companies in Gurgaon that will be able to rent you one. There will be few who will provide you with a car rental deal that you don't need to look out for. Here are the typical reasons that corporate clients tell us why they remain with us:

Employees who drive in a manner that is conducive to good corporate image. The driver is the first impression of your company for the first 10 minutes when you pick up a client/executive. We are not trained on routes, we are trained on being on the time and being able to present.

In-house maintenance. Every cleaning of our bookings is guaranteed and we have a car repair and polishing service, Car Ustad, where we can repair and polish our cars, thus eliminating last minute car swaps.

Regular business trips – Innova Crysta and Swift Dzire, a bit more upscale bookings – Camry and Accord, luxury transport – Mercedes or BMW in our luxury fleet upon request.

Corporate accounts for 20 years. We've seen a lot of corporate car rental agreements to see just where they all fall apart: unclear billing, drivers that differ, no backup car if one fails, and others. That's why we've designed our system to prevent these pitfalls.

Corporate car rental options.

All of the cars that we have available after each business hire vary to a fair degree, depending on the passengers and the purpose of the trip:

When comfort is a priority, but you don't want the travel to be super exciting for a regular business work trip, or for a client meeting or just a general transfer, a clean and reliable sedan such as the Swift Dzire, Etios and SX4 are perfect.

If you are driving a car for your client, executive pickups or any vehicle where your image is involved, then opt for higher-end vehicles such as Camry, Accord, Corolla Altis sedans.

Occurs commonly when travelling in a small group together (site visits, when a manager travels with two/three colleagues on the same visit).Innova and Innova Crysta are used for small group travel, when two or three persons travel together on the same trip, as in a site visit.

Team outings or tempo travellers might be challenging to organize, especially when making five separate trips in sedans.Larger corporate trips, team outing, or tempo travellers that may be hard to arranging if travelling separately in five different sedans.

If you're looking for a car that looks the part, whether you're travelling to meet a higher-profile client or heading to the boardroom, there's one that's sure to impress in our Mercedes, BMW, Audi and Range Rover range.

The organization of bookings, bills and technology.Booking, Billing and Technology management.

The majority of day-to-day requests are made via the app, but some travel are made by telephone on the same day or for urgent travel requirements – not all business trips are scheduled a day in advance.

Unlike dozens of individual receipts, automatic billing brings together travel to the same location and the bill can be broken down into the employee, department or cost centre that you wish to view business travel by.

GPS Active - all vehicles are equipped with GPS and can be tracked in real time, the admin or traveller can see exactly where the vehicle is. If there is an airport run, and the flight is delayed, and the pick up time is suddenly changed, an automatic SMS update provides the driver with information on their details and arrival time, which is critical.

The 24/7 help desk to deal with the changes, cancellations and the odd last minute request, the client dinner at the end of the day that was not on the original calendar, the driver switch due to a late return flight.

There are no penalties if cancelled within a reasonable time frame. We'd prefer it if they book a car for a meeting, which may not have happened, to when they don't book a car and try to book a taxi at the last minute.

Self Drive or Chauffeur Driven, Which Is Best For Your Trip?

The vast majority of corporate car rental bookings are accompanied by a driver and there's a good reason for that. An executive who drives and uses e-mail or a deck to communicate can't do that. With the chauffeur driven booking, the parking problem is eliminated altogether. Instead of the executive scouting for a parking spot close to a customer's office in Cyber City during rush hour, the driver waits or goes back to the original parking spot.
If only one employee requires a vehicle for a few hours a day to travel around but not to drive it, there are fewer options for self-drive, namely those cases. We have both, but if you're travelling for your client or using executive transport, it's almost always the latter that you'll want to go with, and we recommend it as the default for most clients.

Choosing Corporate Car Rental vs Owning a Fleet.

Anyone who has owned a car for a couple of years is likely to come to the same realization as companies who have: The cost of owning a car is much more than the price tag. Driver payroll, insurance renewals, maintenance, depreciation and admin overhead for all of this typically exceed a managed rental solution, particularly when a fleet expands beyond four or five vehicles.

When cars are rented out in a corporate car rental contract, it gets shifted onto us. There is nothing that depreciates on the company's books, no driver that takes vacation and leaves the company, no maintenance bill that arrives at the last minute. That's because it's more important than the per-kilometre comparison on a spreadsheet for companies in growth mode that need to adjust their headcount and travel frequency on a quarterly basis.
Popular Alternatives to Corporate Car Rental
There is a relatively standardized set of categories of bookings that can be seen. Visits by clients and vendors in which the car shines a light on the business hosting the meeting. For visiting leadership or board members who are flying in and out of Delhi or Gurgaon for a short period, executive airport transfer is suggested. Frequent business-to-business meetings outside of the office for sales and account teams who spend more time out of the office than in it. Multi-day business trips requiring a different vehicle each day - NOT a different driver and vehicle. As well as long-term leases for businesses that have found that the expense of owning a fleet is greater then the cost of having a corporate car hire contract.

Industries We Work With A wide range of our corporate clients includes IT and consulting companies who travel between their client sites frequently, financial services companies where the ability to present and be on time is very important, manufacturing / industrial companies who need to organise site visits and vendor meetings, and law firms and consultancies where transport costs need to be predictable and documented so that they are useful when the bill is sent at the end of the month.

These things are not bound by industry – they're bound by the fact that they need transport to and from the venue without the company having to consider logistics. A sales team with back-to-back client visits throughout the business districts of Gurgaon are concerned with the same reliability that a law firm puts in place when a partner is required to attend a court hearing on time. The underlying requirement doesn't change, regardless of changes in the use case.
Cities and Coverage

For companies who cannot limit their travel to Gurgaon, regular coverage is provided to Delhi, Noida, Agra, Jaipur, Dehradun, Karnal and Chandigarh with Gurgaon being our home base for corporate car rental. If an executive requires a car in Gurgaon in the morning, and another in Delhi by afternoon, they can book both on a single account, instead of booking the cars locally at both the places.

Establishing a Company Corporate Car Rental Account.

Usually, the initial effort required is less than what companies expect when getting started. We begin with a brief chat about travel habits, the number of bookings per month, nature of the travel—whether client visits, executive travel, or a combination—and we suggest a fleet and a pricing plan that can be customized to fit actual travel.
If your company is transitioning from booking taxis ad hoc to a formal corporate car rental account, we will usually try to run the first month on a flexible basis to allow for your usage to settle in before committing to a fixed monthly rental arrangement. Setting up an account comes with a dedicated point of contact, access to the booking app and a billing format, which you inform your finance team so you can seamlessly pay your bills and no one is taken aback on the first invoice. Customers can start their account without making a large up-front payment, as most of our recurring customers establish trust during the initial couple of bookings, not by a contract provision.

Learn more with the following frequently asked corporate car rental questions.
What's the difference between corporate car rental and your employee transportation service? Corporate car rental offers on-demand and scheduled rentals for business, client visits and executive transportation. Employee transportation is designed to accommodate a predetermined daily schedule of employees. Many companies are utilizing both under separate contracts.
Is it possible to rent a firm car for only one day? Yes. It is not uncommon to book just a day or even a single trip, and monthly or long-term leases are available for businesses that have an on-going need.
Are you looking for drivers to take part in multi-day trips outside Gurgaon? Yes, the same driver and vehicle can be used for outstation journeys for business purposes, avoiding the variation of driver each day.
How do corporate car rentals work for finance teams? A single monthly invoice that is segmented by employee, department or cost centre as required for internal finance team reporting.
Provide luxury cars for business travel? Sure Mercedes, BMW, Audi and Range Rover options are available, as well as the traditional sedan and SUV fleet, where the vehicle itself is a part of the event.

Get Started with Corporate Car Rental
Twenty years of corporate accounts has taught us that the companies who stay longest aren't chasing the lowest per-kilometre rate, they're chasing the version of corporate car rental where nobody on their team has to think about transport logistics at all. That's the standard we hold every booking to, from a single airport pickup to a fleet-wide lease.
If your company is evaluating corporate car rental options in Gurgaon or across NCR, call our transport desk at +91 977 353 7070 or write to sales@ajaycarrental.com. We'll walk through your travel patterns and put together a fleet and pricing plan built around how your business actually moves, not a one-size package.