Monthly Car Hire
A six-month project posting in Gurgaon does not warrant the purchase of a car; and daily renting of a fresh cab is not pocket-friendly even if you calculate the costs. Monthly car rentals fall somewhere between the two extremes of a single car, a single driver, billed once a month, and for the time you actually need it.
Since 2006, Ajay Car Rental has been offering monthly car rental and monthly car hire packages from Gurgaon, primarily to individuals in a similar scenario: someone relocating, someone having a project assignment, someone new to the job looking into buying a car, and a company that doesn't wish to own a fleet but isn't keen on daily transport booking either. There is no need to keep changing drivers in the vehicle, no need for the driver to learn the routine again and the bill doesn't accumulate as a bundle of individual receipts, it comes once a month.
Month to Month Car Rental
The Monthly Car Rental includes the following:
Everything that you would have to go through as a separate negotiation is included in a monthly plan with us:
You don't need to pick from a pool of available vehicles and drivers, you have your own for the entire month. It is important to know where to go if the same person is collecting you each day.
Full maintenance and servicing carried out by us. When it requires a routine service or when something fails, it's replaced or fixed, without affecting your monthly rate or interrupting your routine for more than a few hours.
GST compliant billing on a single monthly invoice, a valuable feature for corporate customers that want to reduce the time they spend doing monthly end cab bookkeeping, instead of tracking transport as a clean line item.
Mileage allowances are accounted for in the plan, and won't be paid as a surprise at the end of the month if you use a bit more than you thought.
Monthly Car Rental vs Daily Booking vs Buying
This is typically a very clear choice once it is presented in the form of a math problem. Cabs can be very expensive to use on a daily basis, particularly when you are paying surge prices on the busiest of days, and even though it may be the same driver, you are unlikely to get the same type of vehicle each day. When you purchase a car, insurance, depreciation, servicing, and if necessary, a driver's salary will be added to the cost of the car, not to mention the time it will take to sell the vehicle once the project or posting is over.
Monthly car rental falls somewhere between the two. You're not subjected to depreciation or the administrative headache of owning a car, whilst maintaining the same depreciation-free convenience as owning one yourself, and the daily rate is cheaper after about 2-3 weeks of daily use.
Monthly Car Rental in Gurgaon
Month to Month Car Rental: No Long-Term Lock-In
Not everyone is aware of how many years they shall need a car. A project could be a 3-month project or it could be a 9-month project. A new employee can make a decision after a couple of weeks whether to stay in Gurgaon for a long duration or not. That is the type of uncertainty we are talking about here and our month to month car rental plan does not sign you up for a set term of time, but rather renews on a monthly basis.
You are making a one-month commitment at a time. If your situation changes, if a project doesn't meet the deadline, if a relocation doesn't work out, if you cancel a contract in advance of the next payment period and the arrangement concludes without a penalty clause in the fine print, without an outstanding balance on a contract you never requested. This is typically the best place to begin if you are not yet sure if you are staying for the short-term or longer.
For any longer rental periods, you'll find better rates on long term car rentals.
Long term car rental plans are available for people who already know that they need to rent a car for six months, a year or more; the monthly cost of the rent is lower, but they must rent the vehicle for an entire year from the start.
This is generally best for corporate clients when they are about to finish a project with a definite end date, expats and NRIs relocating to Gurgaon for an extended posting or companies that have opted for a long term car rental package as opposed to owning and owning up to the vehicle. The only difference between the vehicle, driver, and service terms is the rate and length of commitment, which remains the same as a month to month plan.
We're clear about which one saves more for such a scenario. When a person is unsure about using the car for more than 3 months, we will generally suggest that the person begin their car lease month to month, instead of committing to a longer monthly rate that may not prove to be a better deal.
Why Monthly Car Hire Makes Sense for Short Postings
A project lasting 12-20 weeks is in an uncomfortable position. It's not long enough to warrant the cab costs, but, for the most part, people think that it's not long enough to warrant anything more structured than booking rides as required. Monthly car rentals are designed for just that middle ground.
The set-up can also be reduced to fit smaller spaces. If a rental agreement with a four-month term is over when it's supposed to be over after 10 weeks, then monthly car rentals will not leave you with a contract created for a much longer period. You've already paid for the months that you used, and no more than that, which is the sort of flexibility that a project-based assignment typically requires.
Another advantage for HR departments organising car hire for a moving employee is the elimination of an extra layer of organisation each month. One vehicle, one driver, one monthly invoice, not to approve and reconcile a flowing series of individual cab charges for one who will likely be in the city for a limited time period.
Insurance and Liability Under Monthly Car Hire
Each and every vehicle for a monthly car rental or monthly car hire has full commercial insurance coverage, not the individual who rents the car. In the event of an accident or breakdown, it's done for you – we'll get you home and a replacement vehicle if you don't have one.
One of the less announced benefits of owning a vehicle for a short posting. Claims, no-claim tracking, and liability for an accident all rest with us and not the renter's problem to deal with when moving or when assigned to a project.
Fleet Options For Monthly Car Hire.
Under a monthly car hire, customers can select from a variety of different types of vehicles, depending on what they are using them for:
For one-person commuters to the project, the most popular choice was hatchbacks or compact sedans such as Swift Dzire and Etios.
For families moving as a unit or for those looking for additional boot room and seating for frequent travel with more than two passengers, SUVs like the Innova and Innova Crysta are a good choice.
High-end options like Camry, Accord, and Corolla Altis are suitable for older professionals, like those who work with clients, because the car itself is a reflection of their professional image in the duration of an assignment.
Luxury options from our Mercedes, BMW and Audi fleet for more extended executive rides where a normal sedan just wouldn't do.
Who uses monthly car rentals? Who does monthly car rentals?
There are certain types of bookings that are seen consistently. Firms sending a staff member to Gurgaon for a project that will only last for four months and buying a car would be a waste of money. Newly moved families and individuals seeking reliable daily transportation until they determine if they are moving for a long enough period to warrant the purchase of a vehicle. Persons who are working abroad on assignments for some months or years, but do not want to handle vehicle registration and sale in an unknown country. And start-ups and small businesses that are growing and require moving a few important people, but are not ready to commit to owning a business fleet and the management that goes with it.
The Billing and Documents sections and the Getting Started section.
Many people find it harder to set up a monthly car rental account than to realize. We ask for basic identification and address information, agree to the type of vehicle and monthly mileage expectations, and confirm if month to month or longer term rate.
Billing is fixed-monthly with only one bill containing a single GST invoice, itemized in a way that the corporate finance team can easily get their hands on and drop into their expense reporting without any back-and-forth. There is no big deposit that needlessly locks up funds because the majority of clients develop trust after a month or two, instead of a huge hold. If you are renting a car on a month-to-month basis, you don't need to pay the first bill for months that you have not yet driven; the bill is received at the end of the first 30-day period.
When a car requires service mid-month, a new vehicle will be ordered and will not leave you without a vehicle for the day, nor will it impact the bill for that month.
Here are some of the answers to your common questions about monthly car rental.
Start Your Monthly Car Rental
In the last 20 years, we have seen that the people who require monthly car rent the most are generally in the middle of some kind of transition: they have just taken on a new position, moved to a new house, started a project that has an indefinite end date, and last thing they want is one more long-term commitment added to the mix. This is why we have two car rental options – one month at a time and one long term car rental option – for those who have a clear idea of their time frame.
For any information on monthly car rentals as against daily rentals or purchasing a vehicle, please contact the transport desk of our company +91 977 353 7070 or sales@ajaycarrental.com. We'll discuss your mileage, your time and what is best suited for you, month by month or long term, even if that means a no frills message for you: "I know you need this right now, but daily bookings will work better for you".